Online NYSSMA Solo and Ensemble Festival Registration
For the upcoming festival season, online registration is available for several
Solo and Ensemble Festivals being held across the state, mostly in Zone 7.
The registration program for Microsoft Windows, used in previous
years, will not be generally available any more.
Click here to go to the online registration pages.
Why online registration ?
Using online registration relieves the festival chairperson of
the burden of entering hundreds or even thousands of registration
entries, which is always a repetitive effort prone to transcription errors,
not to mention difficulties in deciphering hand-written registration
forms. It also enforces some rules regarding concise instrument/voice names
and certain restrictions for NYSSMA AllState applicants.
Registration fees are automatically calculated.
What are the benefits for participating directors ?
Directors can add, change and delete students as time permits up
until the registration deadline for the festival.
This way, misspelled names and other registration errors can
be corrected much earlier in the festival process.
All that is required is that they send the appropriate registration
fees and AllState application forms to the festival chair by the deadline.
Why computer scheduling ?
A festival chairperson's time would arguably be better spent on the administrative
details of organizing and running the festival
than the mechanics of developing the schedule.
Indeed, when the number of participants gets into the thousands,
using computer technology is the obvious choice.
The current algorithm considers participants and their accompanists
individually after prioritizing them by registration date.
As of June 2011, it has been used for 94 festivals since 1993 and
150,000 solos and ensembles.
What is the process ?
The intent is that participating directors enter their student information
When registration closes, I will use the online database to calculate the schedule.
Directors will be able to access their schedules online or the chair can send
them printed copies.
Making schedule changes is greatly facilitated in that the chair can immediately
make changes while on the phone with directors.
Finally, on the day of the festival, the chair can print all the
required room schedules, student lists and tally sheets.
Scores may be entered online by the chairperson.